Sole possession records are records that are

General
1

sole possession records are records that are

2

LectureNotes said sole possession records are records that are

Answer:
Sole possession records are records that are uniquely held and controlled by the creator, typically an individual such as a teacher or lecturer, and are not required to be shared, disclosed, or maintained according to institutional or legal requirements. These records are personal and are used solely by the individual to assist them in the performance of their duties.

Characteristics of Sole Possession Records:

  1. Individually Controlled:

    • Sole possession records are created and maintained personally by the individual who uses them. They are not shared with others or integrated into any official institutional recording system.

  2. Auxiliary Nature:

    • These records serve as a supplementary aid, helping the individual to remember or organize their work, such as lecture notes, personal reminders, or preparatory materials.

  3. Exclusion from Institutional Access:

    • They are not meant for circulation or official reference within an organization or educational institution and therefore, are often exempt from institutional policies and procedures governing official records.

  4. Protected Under Privacy Laws:

    • In educational contexts, such as in the United States under the Family Educational Rights and Privacy Act (FERPA), sole possession records are exempt from disclosure requirements and are protected as private notes. FERPA specifically states that these notes must not be revealed to others with the exception of a temporary substitute.

Examples of Sole Possession Records:

  • Personal lecture notes or annotations made by faculty members.
  • Drafts of personal thoughts, ideas, or research not intended for official publication or sharing.
  • Lists of topics or reminders used to assist in seminar discussions or lesson preparations.

Importance in Education:

Sole possession records allow educators to prepare for classes, remember key points, and organize their thoughts in a way that is most effective for their personal teaching style. They provide flexibility and a confidential space for academic planning and reflection.

Final Answer:
Sole possession records are those records created and maintained personally by an individual, primarily for their own use, and are not shared or required to be shared within the institutional framework. These records are kept private and are often protected under privacy policies such as FERPA in educational settings.